Our policy is to return documents to the entity that submitted them to us unless otherwise instructed. If we were instructed to mail your released deed of trust and note to the lender, it will be necessary for you to contact the lender to determine the location of the documents.
The Public Trustee's Office has a process whereby Release of Deeds of Trust are reviewed, checked for accuracy, and executed (signed by an officer of this office). These releases are then sent to the Clerk and Recorder for recording. Usually the release of deed of trust is recorded within several days after the Public Trustee's office receives it from the lender.
It is required by law. The duties of the Public Trustee are set by state statute. If the original promissory note has been lost, a Lost Instrument Bond must be furnished as a replacement. The Public Trustee may accept a request for release of deed of trust without production of the original note only when the owner of the evidence of debt (the lender) meets the requirements of certain financial institutions as provided by the Colorado Revised Statutes.
The Public Trustee's Office receives many Requests for Releases of Deed of Trust daily. Our policy is to provide "walk ins" our immediate attention. All other requests are processed in order by the date they arrived in our office. Therefore, there is no way for us to determine if your release documents have been received on any given day. We MAY have had to REJECT the request for your Release because your lender did not provide all of the required documentation and fees to our office.
Colorado Revised Statutes Section 38-35-124 states that the "creditor or holder of the indebtedness shall, within ninety days after the satisfaction of the indebtedness and receipt from the debtor of the reasonable costs of procuring and recording the release documents... file with the Public Trustee the documents required for a release as prescribed by section 38-39-102." If your lender fails to comply with Colorado law in this regard, please contact your legal advisor. This office does not have the authority to enforce this law.
A warranty deed or quit claim deed TRANSFERS TITLE or OWNERSHIP of real property. When you purchase property, you usually receive a warranty deed from the seller to you to show that you now own the property. When you obtain a loan in order to purchase property, you usually sign a Promissory Note for the amount of the loan, and a Deed of Trust which, in Colorado, is the "lien" or "mortgage" that secures your payment of the Promissory Note to the lender. When you pay off the loan, the lender will request that the Public Trustee release the Deed of Trust.
Please view our Commissioner District Map to find the commissioner district you reside in.
Ownership can be determined by either contacting the county assessor by telephone and requesting the information, telephoning the 24 hour automated system, using the assessor / GIS search on our website or by emailing your request to the assessor. However, you need to have a name, address, parcel identification number or an account number when requesting this information.
Yes. Depending on the specific circumstances, you may qualify for certain property tax credits and/or deferrals. Details pertaining to this information are described in a brochure entitled "Credits and Deferrals for the Elderly and Disabled." The brochure may be obtained from your local county assessor or on the Division of Local Government website.
Real estate values are influenced by numerous external economic, social, governmental and physical factors. For example, general economic conditions such as interest rates, inflation rates, supply and demand, changes in tax laws, new highways and a number of other factors can change and affect the value of property. As property values change in the market place, those changes must be reflected on the assessment roll.
